HR Toolkit

HR Policies & Employment Legislation

Sample Policies on Common HR Topics

Hiring - recruitment and selection

Policies on recruitment and selection outline how recruitment will be done and provide guidelines for the selection process.

Recruitment is the process of gathering a group of qualified applicants. It includes tasks like writing a job description and job postings, and going through the steps of posting it internally (e.g. bulletin boards, intranet, e-mail notification), externally (e.g. newspaper ads, temp agencies, internet), or both.

Selection is the process designed to determine the most qualified candidate from the group of applicants. It includes tasks like reviewing resumes, interviewing, work related testing, reference checks and the final employment offer.

From the words in a job posting to the questions asked during an interview, it is necessary to be objective and to focus on the requirements of the job in order to avoid discriminatory practices. Consult applicable human rights legislation to ensure your recruitment and selection process complies with it.


Sample policies

Recruitment - Community Living Upper Ottawa Valley (PDF - 39KB)

  • Provides specific guidelines around internal and external methods of recruitment
  • Includes details to be included in a job posting

Recruitment and Selection - United Way of Alberta Capital Region (PDF - 38KB)

  • Covers the purpose, philosophy, responsibility and guidelines for recruitment and selection
  • Mentions legislation to encourage anti-discriminatory practices
  • Covers details of employment offers

Selection - Community Living Upper Ottawa Valley (PDF - 33KB)

  • Outlines clear policy and procedures regarding fair and equitable selection process
  • Covers interview and approval protocol