HR Toolkit

HR Policies & Employment Legislation

Sample Policies on Common HR Topics

Pay administration

Employment standards in each jurisdiction provide guidelines about pay administration. Your pay administration policy must comply with these guidelines.

In a policy about how employees are paid it is important to state:

  • The frequency they will get paid (for example, bi-weekly or monthly)
  • Information on deductions (Employment Insurance, CPP, benefit premiums, etc.)
  • The method of payment (for example, cheque or direct deposit)

The policy may mention where employees can direct concerns about pay. And it may include details about pay advances.


Sample policies

Administration of Pay - Big Sister and Big Brother Society of Edmonton and Area (PDF - 39KB)

  • Includes details on requests for pay advances

Pay Distribution - Community Living Upper Ottawa Valley (PDF - 28KB)

  • Simple and straightforward bi-weekly, direct bank deposit policy
  • Includes distribution of pay notices in confidential envelopes