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Job descriptions

Job Profile - Project Manager

Tools and Templates

Sample Job Descriptions

Sample Job Descriptions

Other Titles:

  • Project Coordinator

Job Purpose

The Project Manager oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.

Primary Duties and Responsibilities

The Project Manager performs a wide range of duties including some or all of the following:

Plan the project

  • Define the scope of the project in collaboration with senior management
  • Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
  • Determine the resources (time, money, equipment, etc) required to complete the project
  • Develop a schedule for project completion that effectively allocates the resources to the activities
  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
  • Determine the objectives and measures upon which the project will be evaluated at its completion

Staff the project

  • In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
  • Manage project staff and/or volunteers according to the established policies and practices of the organization
  • Ensure that personnel files are properly maintained and kept confidential
  • Ensure that all project personnel receive an appropriate orientation to the organization and the project
  • Contract qualified consultants to work on the project as appropriate

Implement the project

  • Execute the project according to the project plan
  • Develop forms and records to document project activities
  • Set up files to ensure that all project information is appropriately documented and secured
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
  • Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control the project

  • Write reports on the project for management and for funders
  • Communicate with funders as outlined in funding agreements
  • Monitor and approve all budgeted project expenditures
  • Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
  • Manage all project funds according to established accounting policies and procedures
  • Ensure that all financial records for the project are up to date
  • Prepare financial reports and supporting documentation for funders as outlined in funding agreements

Evaluate the project

  • Ensure that the project deliverables are on time, within budget and at the required level of quality
  • Evaluate the outcomes of the project as established during the planning phase

*Some Project Managers also have responsibilities for program Volunteers. See the profile for the Manager of Volunteers for a description of the related duties and responsibilities.

Qualifications

Education

  • University Degree in a related subject

Professional designation

  • None

Knowledge, skills and abilities

  • Knowledge of project management

Proficiency in the use of computers for:

  • Word processing
  • Simple accounting
  • Data base management
  • Spreadsheets
  • E-mail
  • Internet

Personal characteristics

The Project Manager should demonstrate competence in some or all of the following:

  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Experience

  • 2 to 3 years planning and/or management experience

Working Conditions

  • Project Managers usually work in an office environment but the purpose of the project may sometimes take them to non standard workplaces.
  • Project Managers work a standard work week but may be required to work some evenings and weekends to meet project milestones.

Benchmark

NOC: 4164 for Social Organizations
NOC: 4167 for Recreation and Sports Organizations